You may wish to synchronize your Gmail account with your Microsoft Outlook for many reasons. Well, synchronization is not a hard, but yes it can be in the absence of proper, step-by-step instructions. Considering this, I’ve brought you a free Gmail support and Microsoft Outlook support guide that will help you easily sync Gmail with Microsoft Outlook.


In order for your Gmail account to sync with Microsoft Outlook, the IMAP server ought to be enabled. To allow IMAP, open your internet browser and log into your Gmail account. Click on the Options button at the extreme top right corner from the screen and choose Mail Settings from your drop-down list. If in the gmail incoming server settings, click on the Forwarding and POP/IMAP link.

You will see that POP is enabled and IMAP is disabled automatically. Now point your mouse to click on the Enable IMAP button. When done, click on the Save Changes button. Exit your Gmail account and close the internet browser window. Open Microsoft Outlook, click the Tools menu, then select Account Settings from your drop-down menu.

While in the E-mail Accounts dialog box, click the E-mail tab when it is not highlighted automatically. Click on the New button afterwards. When within the next window, click to select the radio button beside Microsoft Exchange, POP3, IMAP, or HTTP and press the Next button. Point to below and then click the button beside Manually configure server settings or additional server types. Hit Next to proceed. Over the following window, click to select Internet E-mail and press Next.

When over the following window, type your name and Gmail address within the relevant fields under User Information. Under Server Information, click on the drop-down arrow alongside Account Type and choose IMAP. For incoming and outgoing mail servers, type ‘’ and ‘’ (without quotes and as is) in the respective fields.

Under Logon Information, type your user name (it will your Gmail address) and password within the relevant fields. Check the Remember password box to save lots of yourself from entering password repeatedly each time you login in your Gmail account in Microsoft Outlook. Usually do not check the Require logon using Secure Password Authentication (SPA) box. Hit the greater Settings button.

Select the Outgoing Server tab and check the My outgoing server (SMTP) requires authentication. Also click to choose Use same settings as my incoming mail server. Highlight the Advanced tab, type ‘993’ inside the Incoming server (IMAP) field and ‘587’ within the Outgoing server (SMTP) field. Click to choose SSL from the drop-down arrow close to Utilize the following form of encrypted connection below both incoming servers.

Select TLS from the Make use of the following form of encrypted connection option beneath the Outgoing server (SMTP). To prevent facing a server timeout error when sending/receiving emails, adjust the Server Timeouts to maximum. To accomplish this, you can slide the slider to the right hand side. You can also check the box Leave a copy of message on server to let your messages remain presented on the Gmail server. It will allow you to access your emails out of your webmail account from anywhere in the world.

When done, hit the OK button to exit this window. You will return to the prior window showing your information that you simply just filled in. hit the gmail imap server settings to check your email account settings. If all the settings are correct and also the connection goes successful, you will notice this message Congratulations! All settings completed successfully. Click close to carry on. Hit the Close button as instructed and close and reopen Microsoft Outlook in order to save the alterations.

Select your Gmail account and you will visit a new series of different folders like Inbox, Drafts, and Spam etc. Selecting your Gmail account only develops when your multiple accounts set up within your Outlook. If Gmail will be the only account you may have in Microsoft Outlook, you need not have the selection. Hit the Send/Receive button to start out downloading the emails in your Gmail Inbox.

Additional Info:

If you are a non-US resident (I mean should you are part of some other country although not towards the US), you might have to use ‘’ for that incoming mail server and ‘’ for the outgoing mail server.

You can sync Gmail with Microsoft Outlook using POP server also. However, this is going to be noted that POP server offers just one-way sync for the emails as well as other features etc. It indicates the changes you will make within your mxbhwk Outlook will not reflect in your web-based Gmail account. On the other hand, IMAP offers two-way sync for Gmail account. Thus IMAP is preferred over POP.

Unless you pick the Leave a copy of message on server option, all of your gmail outgoing server is going to be downloaded for your Microsoft Outlook and will never be available on the webmail account. Suppose some day you happen to be away from your computer and you would like to access your emails from a third party public computer (with web connection), you are going to be unable to see any new emails as they already have been downloaded for your Microsoft Outlook on your own desktop computer.